THE PERSONAL DATA WE COLLECT WILL BE USED FOR THE FOLLOWING PURPOSES:
This section details the activities that will determine the processing of your data.
- Competitions
- Register for a newsletter
- Job applications
- Jobs for ex-military
- User research
- Personal information request
- Tea & Medals Podcast
- Seasonal messages
- BFBS Academy training courses
WHAT ARE YOUR RIGHTS?
For more information on your rights that apply to all the privacy notices listed below, please see ‘Your rights as an individual’.
DATA SHARING
Unless stated below in individual notices BFBS do not share data with any external agency. Data may be shared internally out of legitimate interests for marketing other related services that we think you would find of interest.
COMPETITIONS
Purpose and legal basis for processing
- Our purpose for collecting this information is so we can facilitate the competition and distribute prizes.
- The legal basis we rely on for processing your personal data is your consent under article 6(1)(a) of the GDPR.
What we need
- If you wish to enter a competition, we may require a combination of your first name, last name, email address and personal phone number for the competition entry depending on the source of the competition. Competition winners may also need to provide the home address so that BFBS can have the prize delivered.
Why we need it
- We use this information to facilitate the competition. We also need this information, so we can respond to you in the event you are successful.
What we do with it
- This data is used for the competition only, but it could be shared to an external provider for the sole purpose of delivering a prize to the winner of the competition.
How long we keep it
- For information about how long we hold personal data, see our retention schedule below.
Do we use any data processors?
- No.
REGISTER FOR A NEWSLETTER
Purpose and legal basis for processing
- Our purpose for collecting the information is so we can provide you with up to date information on the top stories from the world of defence and the military.
- The legal basis we rely on for processing your personal data is your consent under article 6(1)(a) of the GDPR.
What we need
- If you wish to register for one of our newsletters, you will be asked to provide your email address.
Why we need it
- We use this information so that we can email you content on a daily or weekly basis (depending on the option you sign up for).
What we do with it
- This data will be used to provide you with the requested information only. We do not share this data externally or for any other purpose.
How long we keep it
- For information about how long we hold personal data, see our retention schedule below.
Do we use any data processors?
- No.
JOB APPLICATIONS
Purpose and legal basis for processing
- Our purpose for processing this information is to assess your suitability for a role you have applied for.
- The legal basis we rely on for processing your personal data is article 6(1)(b) of the GDPR, which relates to processing necessary to perform a contract or to take steps at your request, before entering a contract.
Why we need it
- The information we ask for is used to assess your suitability for employment. You don’t have to provide what we ask for, but it may affect your application if you don’t.
What we do with it
- We'll use all the information you provide during the recruitment process to progress your application with a view to offering you an employment contract with us, or to fulfil legal or regulatory requirements if necessary.
- We will not share any of the information you provide with any third parties for marketing purposes.
- We’ll use the contact details you give us to contact you to progress your application. We’ll use the other information you provide to assess your suitability for the role.
How long we keep it
- For information about how long we hold personal data, see our retention schedule below.
Do we use any data processors?
- No.
JOBS FOR EX-MILITARY
Purpose
- BFBS provide a link to a third-party job board provider called Cross Deck. BFBS do not process your personal data and this is a connection to a third-party provider who specialise in employment opportunities for ex-service personnel.
Cross Deck Ltd
Sowton Business & Technology Centre
Capital Court
Bittern Road
Sowton
Exeter
Devon
EX2 7FW
USER RESEARCH
Purpose and legal basis for processing
- The purpose of user research allows us to improve the services we provide.
- The legal basis we rely on for processing your personal data is your consent under article 6(1)(a) of the GDPR.
Why we need it
- We're constantly striving to improve our services to you, from our selection of radio and television channels, to our Armed Forces information, to our wide-ranging media broadcasts and live entertainment. This is your chance to have your say and we’d like to know more about you and your interaction with BFBS.
What we do with it
- Personal information will be collected to enable us or our research partners to contact you and arrange research sessions. We will share the research findings in an anonymised data format with carefully selected external parties and internal staff only. We will not share any of the information you provide with any third parties for marketing purposes.
How long we keep it
- For information about how long we hold personal data, see our retention schedule below.
Do we use any data processors?
- Your data will be passed to our research partners, who require it to engage directly with the participants and to conduct the research. It will not be used for any other purpose.
PERSONAL INFORMATION REQUEST
Purpose and legal basis for processing?
- Our purpose for processing your personal data is so we can fulfil your information request to us. The legal basis for this is article 6(1)(C) of the GDPR, which relates to processing necessary to comply with a legal obligation to which we are subject.
What we need?
- We require two forms of identification that will be provided to us across a secure connection. These can be any two of: Passport, Driving license, Birth certificate, Utility bill (from last 3 months), Current vehicle registration document or Bank statement (from last 3 months).
Why we need it?
- We need information from you to respond to you and to locate the information you are looking for. This enables us to comply with our legal obligations under the GDPR legislation.
What we do with it?
- When we receive a request from you, we’ll set up an electronic case file containing the details of your request. This normally includes your contact details and any other information you have given us. We’ll also store on this case file a copy of the information that falls within the scope of your request.
How long we keep it?
- Identity provided during the process will be deleted as soon as positive identification is completed.
Do we use any data processors?
- No.
TEA & MEDALS PODCAST
Purpose and legal basis for processing
1. The purpose of this specific mail-out is to provide you with a low-value gift in relation to a promotion for an upcoming BFBS podcast
2. The legal basis we rely on for processing your personal data is your consent under article 6(1)(a) of the GDPR.
Why we need it
1. In order for you to receive this gift, we require your home address in the event that you are unable to receive it at your normal work address
What we do with it
1. We will provide your home address to our distribution partner, Snapmail Ltd, for the purposes of delivery of this gift
How long we keep it
1. Your home address will be deleted from our database within 1 month following delivery
Do we use any data processors?
1. We will be using Snapmail Ltd to facilitate the distribution of this gift
CHRISTMAS MESSAGES
Purpose and legal basis for processing
1. The purpose of requiring your information is so that we can receive and then broadcast your video message across a range of BFBS platforms
2. The legal basis we rely on for processing your personal data is your consent under article 6(1)(a) of the GDPR.
Why we need it
1. In order for us to successfully broadcast your message, we need to be able to receive, check and then broadcast it, before deleting all files
What we do with it
1. We will securely store your data on our servers until the point where it has been broadcast across a variety of BFBS platforms and then it will be deleted, in line with our retention policy
2. We also share media content that has been published and broadcast on our platforms with other broadcasters and newspaper publishers worldwide from time to time, as we deem appropriate for promoting and championing BFBS and the Armed Forces.
How long we keep it
1. All data supplied to us will be deleted by the end of the month following broadcast
Do we use any data processors?
1. No